Room Reservation Request

Prior to completing the reservation request, please note the following:

All requests do not guarantee room availability.

Please submit reservation request with as much advance notice as possible. Your request will be forwarded to the appropriate area(s) to check on availability. If your event is less than 48 hours away, please call 973.720.3243 or 3245 to make your reservation. You will be notified by e-mail within 2 business days, with a room contract #, or with information concerning your request.

A majority of buildings/locations have standard room setups. They are primarily lecture and classroom style. Please note available room setups in the ROOM SETUP section. The sponsor should determine in advance of the event the suitability (capacity, lighting, sound, media services, etc.) of the location.

All food/beverages must be purchased through our Dining Services and Catering Office. Any questions or concerns should be directed to fs-marstonc@wpunj.edu or 973.720.3210. Plans should be made at least 2 weeks prior to the event date. An account number the event is being charged to will be needed.

All alcoholic beverages must be purchased through Hospitality Services. Please e-mail Uldis Silgailis or 973.720.3218 for info.

There is no fee for room rental for University organizations/departments. However the requesting sponsor of the event may be responsible for labor & misc. costs, pertaining to the event. An account number will be required. Outside groups will be charged a rental fee, along with the labor & misc. costs.

Items in RED are required.

Instructions: Please fill out the requested information in all sections below,
then press the Submit button at the bottom of the page.

Title of Event:	Type of Event: (lecture, meeting, luncheon, etc.):

Date of Event:

Alternate Date (if any):

Additional Dates:

Building/Space Location:

Room # (s):

Attendance:

Starting Time:

Ending Time:

(Please list actual event times. Setup/breakdown times will be added in by our staff, if required)

Is this event request being sponsored by a student club or organization? Yes No

Sponsoring Organization/Department:

Contact Name:

Campus Address:

E-mail:

Phone #

Fax #

Account # to be charged (if necessary):

Room Setup Requested

Lecture Style: chairs setup in row seating with center aisle and head table.

Conference Square: rectangular tables setup in hollow or closed square shape.

Conference "U": rectangular tables setup with opening on one end.

Round Tables Banquet Style: 60" round tables (seats 8) or 72" round tables (seats 10).

Rectangular Tables Banquet Style: 3' x 6' rectangular tables (seats 8).

Open Space: Room empty, no furniture.

Other: Please explain:

Catering

Will there be food/beverage at the event? Yes No

* If yes, please contact our Dining Services and Catering Office, fs-marstonc@wpunj.edu or 973.720.3210

Alcohol

Will there be alcohol beverages at the event? Yes No

*If yes, please contact Uldis Silgailis or call 973.720.3218

Media Services and Equipment

Please list (if necessary). Sponsor of event will be required to follow up on Audio Visual Equipment with specific building/location of their event.

Questions/Comments

Please enter any additional questions or comments regarding your request